Attention crafters, exhibitors, businesses, and service providers

Announcing the 32nd Annual Burtonsville Day Celebration
Saturday, September 23, 2023

THIS IS AN OUTDOOR EVENT — Rain or Shine

You are cordially invited to apply as a vendor to the Burtonsville Day Celebration craft fair and vendor exhibits. The Burtonsville Day Celebration is being held in cooperation with the Montgomery County Department of Recreation at the Marilyn J. Praisner Community Recreation Center, located at 14906 Old Columbia Pike, Burtonsville, Maryland 20866. The festival is open to the public from 10:00 am to 3:00 pm. The festival traditionally draws a large crowd (several hundred people), so this is an excellent opportunity to reach residents from the Burtonsville, Cloverly, Colesville, Fairland, Briggs Chaney and White Oak communities.

• Applications and fees will be accepted on a first-come, first-served basis.
• Vendors must comply with all terms and conditions listed below.
• You will be notified when your application is accepted and confirmed.

APPLY BY MAIL

To register for a booth by mail, please download, print, and complete the application form.

• Include a check payable to “Burtonsville Day Celebration, Inc.”
• Cost is $25 for each booth space.
• Mail the application form and check to Burtonsville Day Celebration, Inc. P.O. Box 135 Burtonsville, Maryland 20866.
• Please write the name of your business/organization on the memo line of the check so that we can match your payment to the application.
• Credit cards are not accepted for applications by mail.

APPLY ONLINE

Register for a booth online by completing the vendor application form by clicking the “Online Vendor Application” button below.

After completing the online vendor application, you will receive a confirmation email. You must submit your payment within one business day of completing the online form, using one of the two methods:

• Online payment: Use the form below to pay securely by credit card using PayPal.
  • A PayPal account is not needed to pay online (if you do not have a PayPal account, select “pay with debit or credit card”)
  • The price for online payments is $26.50 per booth space. The additional $1.50 covers the transaction and processing fees imposed on us by Paypal and the credit card companies. This processing fee does not apply to payments by check or for food trucks.
  • You will receive an email confirmation from PayPal immediately after the payment is processed.

Burtonsville Day Application Fee

1 vendor space $26.50 USD 2 vendor spaces $53.00 USD 3 vendor spaces $79.50 USD 4 vendor spaces $106.00 USD Food truck $300.00 USD Beer/wine vendor $150.00 USD

Name of Company/Organization

• Payment by check: Make checks payable to “Burtonsville Day Celebration, Inc.” Cost is $25 for each booth space. Mail checks to Burtonsville Day Celebration, Inc. P.O. Box 611 Burtonsville, Maryland 20866. Please write the name of your business/organization on the memo line of the check so that we can match your payment to the application.

TERMS AND CONDITIONS

1. Application
   • There will be no priority placements; we process applications in the order received.
   • Acceptance or denial of applications is to ensure a variety of products and services to the public and for maximum appeal of the craft fair.
   • At the time your application is received, if the vendor spaces are filled, a waiting list will be maintained in the event of late notice cancellations.
   • Burtonsville Day Celebration, Inc. reserves the right to make last-minute adjustments of vendor locations, if deemed necessary by the event planning committee or event sponsors.
2. Booth sizing and siting
   • Each space is 10′ x 17′, which is large enough to fit most pop-up canopies.
   • Overflow spaces will be along the ball field parking lot.
   • Participants can purchase one or more booth spaces.
   • Booth locations are on an asphalt surface in the parking lot of the community center or in the adjacent park.
   • Canopies may not intrude into adjoining spaces. All setup must fit within the vendor space.
   • Some spaces will have another vendor placed directly behind.
   • Some spaces may be end of row sites or in a single row.
   • Overflow spaces will be along the sidewalk area and may be smaller.
   • No electricity or water is provided or allowed.
   • The location is the joint property of the Maryland National Capital Park and Planning Commission and Montgomery County and is subject to all rules, laws and policies of the M-NCPPC and the Montgomery County Department of Recreation. Illegal activities will be subject to fines and/or arrest by Park Police enforcement.
3. Inclement weather
   • The vendor fair is scheduled to be held rain or shine; however, if severe weather occurs, the outdoor activities may be postponed or cancelled. Lightning, for example, is considered severe weather.
   • Be prepared to cover your tables with plastic sheeting in the event of rain.
4. Set up
   • Vendors may begin set-up at 8:00 am and must complete by 9:45 am.
   • Each table must be attended by the applicant or designee throughout the day.
   • Due to the COVID-19 and variant health concerns, participants are required to provide their own table, chairs, umbrella or other shade/shelter covering. None will be provided at the event. Umbrellas should have a weighted base.
   • Burtonsville Day Celebration, Inc. does not have any tables, chairs, or any other equipment to provide to vendors.
   • Battery operated radios, televisions, and other devices may not intrude on adjoining vendors. The vendor fair manager reserves the right to prohibit use of these and any other appliances or devices.
   • Vendors must stay until 2:30 pm.
5. Road closures and parking
   • Vendors will be provided with one parking pass, on a first-come, first serve basis, subject to availability.
   • Old Columbia Pike will be closed to all vehicle traffic starting at approximately 9:45 am for the parade. You will not have access in or out during the parade.
   • There is no vehicle parking in the vendor space. You must park only in authorized areas of the park.
   • Limit one car per application.
   • Handicapped parking must be by license or tag.
   • Cars parked in unauthorized areas will be towed by Park Police.
6. Clean-up
   • Vendors are responsible for clean up of individual spaces.
   • Clean up may begin at 2:30 pm.
   • All trash must be moved to appropriate receptacles.
   • Cardboard, cans, and bottles must be recycled in appropriate receptacles.
   • Vendors should bring their own trash bags to remove trash.
7. Rules for sale of products
   • Vendors selling products must have a Maryland State Retail tax number. If you require a temporary license, call the Comptroller of Maryland, Retail Sales Tax Division (Wheaton office 301-942-5400) or register online at www.marylandtaxes.com. We are required to report all vendors without a license to the State of Maryland.
   • If you are selling food products, such as herb mixes, you must contact the Department of Health and Human Services, Licensure and Regulatory Services at 240-777-3986 for information on licenses and other requirements.
8. Payments
   • There is a $25.00 “bad check” collection fee for returned checks.
   • If paying by check, you must write the name of your business or organization on the memo line of the check so that we can match your payment to the application.
   • Burtonsville Day Celebration, Inc. may add a small charge for online payments to cover the credit card fees. The charge will described on the online payment page.
9. Refund Policy
   • If your application is denied, you will receive your original “voided” check returned in the mail. If you paid online, payment will be refunded via PayPal. Do not send money orders as you may not be able to get a refund from the issuer.
   • You will receive a full refund if the event is cancelled by the Event Manager due to national, regional, or local emergencies.
   • There are no refunds under any other circumstances, including bad weather.
   • All other conditions for refund will be at the discretion of the event manager and committee.
10. Prohibited items include, but are not limited to:
    • Tobacco products
    • Alcoholic beverages
    • Drugs
    • Silly string
    • Unwrapped food items, except those authorized by permit
    • Lewd or offensive paraphernalia
    • The vendor fair committee reserves the right to ask a vendor to leave the premises or remove products.
11. Limits of Liability
    • The Burtonsville Day Celebration, Inc., Montgomery County Department of Recreation, and M-NCPPC are not responsible for lost or stolen items. Each vendor or exhibitor is responsible for the security of their own money collected. Please ensure that you have a locked cash box or other security device to protect your money. You may want to consider having someone attend for part of the day so that you may leave your booth for food and rest room breaks. Do not bring personal items, such as purses. Do not leave your booth unattended. Secure your vehicles. Vendors should have change available to accommodate large bills.
    • You are responsible for any loss, personal injury, death and other damage that may be done or suffered by reason of your negligence. You must indemnify and save harmless Montgomery County Government, Maryland National Capital Park and Planning and Burtonsville Day, Inc from any loss, cost, damage and other expenses due to your negligence. Your application form, including a statement of this waiver must be signed.